Privacy Policy

Last updated: 05/08/2025

This Privacy Policy describes the conditions for the collection, use, storage, and protection of personal data of any individual (hereinafter the “Users”) who accesses and uses this website (hereinafter the “Service”), available at the following address: https://poly-dtech.com.

Poly-Dtech SAS undertakes to comply with the applicable legislation, including the General Data Protection Regulation (GDPR) and any other relevant data protection laws.

By accessing and/or using the Service, Users consent to the collection, use, and storage of their personal data in accordance with this Privacy Policy.

Article 1 – Changes to the Privacy Policy

This Privacy Policy may be updated at any time. In the event of substantial changes, Users will be notified through the Service or by email.

The revised version will be published on the Service as soon as possible. The applicable version is the one available at the time the User accesses the Service. Continued use of the Service implies acceptance of the updated Privacy Policy.

Article 2 – Data Controller

Company: Poly-Dtech SAS

President: Joan Goetz

Address: 204 Avenue de Colmar, 67100 Strasbourg, France

Email: contact@poly-dtech.com

Phone: +33 7 83 03 93 61

In accordance with the regulations in force, Poly-Dtech SAS undertakes to process Users’ personal data lawfully, fairly, and transparently, for specified, explicit, and legitimate purposes, and to implement appropriate organizational and technical measures to ensure data security.

Article 3 – Data Collected and Legal Basis

The personal data collected by Poly-Dtech SAS may include:

• Last name
• First name
• Email address
• Phone number
• Postal address
• Professional role or position
• Any other data voluntarily submitted via the contact form

• Legal bases for data processing:
• User’s consent
• Legitimate interest of Poly-Dtech SAS (e.g. responding to inquiries, business development)

Article 4 – Purposes of Processing

User personal data is collected for the following purposes:

• Marketing and promotion of our products and services
• Collecting testimonials and feedback
• Administrative follow-up on User requests
• Enforcing our Terms of Use (T&Cs)
• Ensuring the security and integrity of the Service
• Website performance analysis and optimization

Any use of personal data for purposes other than those listed above will require specific and explicit consent from Users, unless otherwise required by law.

Article 5 – Data Sharing

Poly-Dtech SAS is committed to confidentiality and will not disclose Users’ personal data to unauthorized third parties, except when required by law or regulation.

Data may be shared in the following cases:

• If legally required or requested by competent authorities
• With technical service providers or subcontractors (e.g. hosting, analytics), acting strictly within the scope of the purposes outlined in this Policy, and under adequate contractual safeguards

In case of legal requests for data disclosure, Poly-Dtech SAS undertakes to:

• Verify the legal basis of the request
• Confirm the identity and legal authority of the requesting entity
• Limit the disclosure to what is strictly necessary
• Secure the transfer using appropriate means

Whenever possible, Users will be informed of such disclosures, unless prohibited by law.

Article 6 – Data Retention

Personal data is retained for as long as necessary to fulfill the purposes outlined in this Policy, or as required by law.

In principle, data will be kept for a maximum of 3 years after the last interaction with the User, unless otherwise specified.

At the end of this period, data will be anonymized or deleted unless retained for legal or regulatory obligations. Aggregated or anonymized data, which do not directly or indirectly identify Users, may be stored for statistical purposes.

Article 7 – Cookies

What is a cookie?

A cookie is a small text file stored on your device (computer, tablet, smartphone) when you visit a website. It allows the site to recognize your device and remember your preferences or past actions.

How Poly-Dtech SAS uses cookies

Cookies help us operate the Service efficiently, make it more secure, enhance User experience, understand how it is used, and improve its performance.

The Service uses:

• Strictly necessary cookies (not subject to consent)
• Optional cookies (require explicit User consent via a cookie banner)

Optional cookies include analytics, functionality, and social media cookies. Users can manage their preferences at any time using the “Customize” button on the cookie banner.

Cookie storage duration:

• Session cookies: deleted when you close your browser
• Persistent cookies: stored for a maximum of 13 months, unless deleted manually

Users can also configure their browser settings to block or delete cookies.

Article 8 – User Rights

In accordance with applicable regulations, Users have the following rights regarding their personal data:

• Access and rectification
• Erasure (“right to be forgotten”)
• Portability (receive and transfer your data)
• Restriction or objection to processing
• Withdrawal of consent at any time (without affecting prior processing)

To exercise these rights, Users may contact Poly-Dtech SAS at:

📧 contact@poly-dtech.com

A response will be provided in accordance with the applicable legal timeframes. Please note that refusal to provide certain data may limit access to some or all of the Service.

Article 9 – Right to File a Complaint

If Users believe their rights have been violated, they may file a complaint with the CNIL (French Data Protection Authority):

• Website: https://www.cnil.fr/en
• Postal address:CNIL – Service des Plaintes3 Place de Fontenoy – TSA 8071575334 Paris Cedex 07 – France